Evaluating The Benefits of Membership
It is usually agreed that decisions about the future should be based on what has been learned from the past. When applying this philosophy to the Camp Co-op exploratory process, our goal is that the prospective camp will be able to bridge the gap between past performance and future savings by recognizing that what is important about the savings results that we will be demonstrated during the exploratory process are not only the demonstrated savings at a historical point in time, but rather that these results validate the overall contracting process and leverage employed by Camp Co-op that makes the demonstrated savings possible.
Preliminary Discussion & Data Collection
During the first phase, Camp Co-opt will collect high-level vendor summary information so that we can present you with the anticipated savings from Seva participation. This information will include initial savings estimates for each supplier contained on the vendor summary report and indicate whether the savings are dependent on a supplier change. Using this information, your team can determine whether the savings are sufficient to move to the next phase, as well as whether the Seva suppliers align with organizational requirements.
Key Personnel Meeting, Operational Review & Scope Agreement
The second gate in the exploratory process is an on-site meeting that has four objectives.
- A key personnel meeting to review with your team how the Seva program works and the benefits of membership.
- An operational review to better understand departmental procurement requirements specific to your property that will be used in the solutions development phase.
- Agreement on the scope of suppliers that will be included in the exploratory process.
- The copying and collection of physical invoices for all suppliers that will be included in the exploratory process.
Solutions Development & Benchmarking Analysis
The final stage in the exploratory process is the development of the Benchmarking Analysis and Solutions Plan, which is based on the agreed upon scope and supplier data collected during the previous phases. These documents will communicate to the potential member the savings that would have been generated through program participation during the time period analyzed, as well as the expected, future savings. The goal of these documents will be to meet or exceed the supplier and savings expectations previously established.